To book a speaker in five easy steps: confirm their availability and fee, agree on the terms, sign the contract, brief the speaker, and confirm the day-of logistics. Once you have chosen your speaker, booking is simply a matter of moving cleanly through these five steps. Here is how to go from “yes” to locked in.
1. Confirm availability and fee
Start by confirming the speaker is free on your date and getting the full fee in writing — what it includes, plus travel and any extras. This is where you make sure the match works before anyone gets attached.
2. Agree on the terms
Nail down the specifics: length of the talk, format, whether Q&A is included, and any add-ons like a workshop or book signing. Clear terms now prevent misunderstandings later.
3. Sign the contract
Put it all in writing. A clear contract protects both sides and turns a verbal yes into a firm booking. Handle the deposit and paperwork promptly so your date is truly secured.
4. Brief the speaker
Give your speaker everything they need to prepare — audience details, event goals, theme, and run-of-show. The more context you share, the more tailored and powerful their talk will be.
5. Confirm the logistics
In the final stretch, confirm travel, A/V, room setup, timing, and a day-of point of contact. Locking these details early means the speaker arrives ready and the day runs smoothly.
The takeaway
Booking a speaker is a clean five-step process once you have made your choice: confirm, agree, sign, brief, and finalize. Move through them promptly and your keynote is locked in without stress.
Want all five handled for you? At Platinum Speakers Agency, we manage the entire booking process end to end. Meet our speakers or get in touch to book with ease.